Influenza Vaccine

• In a nutshell (see below for details):All flu vaccine clinics are for established and active patients who have had well visits within the past 15 months.
• New patients may be eligible if we have records showing a well visit during the past 15 months.
• If a patient has not had a well visit in this timeframe, they can schedule a well visit and get vaccinated at that time if inventory allows.

• Insurance & Cost:
• Insurance will be billed for all vaccines given to those who are insured. 
• There is separate stock for VFC (Medicaid) vs Privately Insured patients, so availability of inventory will vary based on insurance.
• There is no copay for vaccine clinics.
• If you get a vaccine during a regularly scheduled visit, your standard copay applies for that visit.
• Cash price will be $50 for those without insurance.

• Parents are not able to be vaccinated at our vaccine clinics due to staffing limitations, but may be vaccinated during regularly scheduled visits if inventory and staffing allows. 
• We will offer multiple flu vaccine clinics, either as drive through or in-office based on weather predictions. These will be scheduled based on staffing and inventory. We expect initial clinics to fill quickly. Please be patient if you do not get into the first clinic. We cannot vaccinate everyone that first day, but there will be plenty of opportunities!
• We will hold evening and weekend clinics as well as clinics on select no-school days in each office per staffing and inventory.
• We will send notifications through Phreesia, our check-in system. If you do not get our check-in texts prior to scheduled visits, you may have opted out of our texts and will not receive these. Send a text message saying “UNSTOP” to 8664671139 to re-subscribe.
• Injectable and nasal spray flu vaccines will be available this season, but what is in stock at any given time will vary.
• We will offer flu vaccination during office hours in the following situations:
• during a regularly scheduled visit for all eligible patients and their siblings when clinically appropriate and inventory allows. (Note: We cannot offer vaccines during our walk in clinc, only scheduled visits.)
• during scheduled flu vaccine clinics.
• Scheduling for flu vaccine clinics must be done through the portal. 
• If you want a family member who is not being seen but is present at a scheduled visit to get a flu vaccine during a visit, please notify staff at check-in. This may include parents and siblings of the patient being seen. Failure to notify staff during check-in may result in our inability to make the time for this add on, depending on staffing.

Flu vaccine clinic information 

Clinics are offered at our Overland Park and Olathe locations at various dates and times. Either location can be used, regardless of where your primary office is. Pay attention to the location at which you are registering.

• As we receive our influenza vaccine supply and secure staffing we will release dates of new clinics. The dates will be available in the portal as soon as they are scheduled. If you do not see dates, that means there are no open dates currently but more will open soon. Sometimes spots open as people cancel, so check back regularly to see if there are spots. 

• Patients who do not have insurance or have Medicaid will be using VFC supplied vaccines.
• These are separate from the vaccine supply we purchase for those with commercial insurance and are not available at our mass clinics due to limited supply.
• The vaccines are of equal quality, the only difference is how we get the vaccine. 
• We are not allowed to "share" vaccine between VFC and private stock.
• Other locations that offer VFC vaccines are listed from a link at the bottom of the KDHE VFC page under the "Enrollment" tab.

• Drive through vaccine clinic tip: dress your children so that an arm or leg is easily accessible without removing clothing. They will remain buckled in their seat. 

• Flu vaccine clinics are for influenza vaccines only. If a different vaccine is needed, please call the office to schedule the other vaccine and a flu vaccine can be given at that appointment. 

• Dates of Clinics are announced by portal messaging. If you have opted out of these or missed the message, you can log into the portal to search for dates.

• Click Practice Portal to check for updated schedules. 

• We will continue to add clinic times as we get the supply and staff to do the clinics. We kindly ask that you please refrain from calling the office or sending portal messages to inquire about future vaccine clinics. Our staff won’t have clinic details until they’re officially announced on the portal—so checking there is truly the fastest and most reliable way to stay updated. Thank you for your patience during the flu vaccine season! Our team works hard to respond to medically urgent questions, and your patience helps us prioritize care where it’s needed most. We appreciate your support and cooperation — it makes a big difference.

Scheduling: Brief

For more scheduling help, see How to Sign Up for Flu Vaccine Clinics
You must pick the date firstor it appears that no appointments are available.

In office during regularly scheduled visits

• If your child has a scheduled appointment in the office, we strongly encourage you to vaccinate during that visit. This helps keep our drive-through clinics open for families who don’t have appointments and ensures smoother access for all. 
• We will offer influenza vaccines to all patients who are up to date on their annual well visits and their parents when they are in the office during regularly scheduled office visits (per vaccine availability). This includes siblings who are in the clinic at the time of a scheduled visit.
• If a parent or sibling would like to be vaccinated during a scheduled visit, please ask during check in. This allows the front staff to get these vaccines scheduled and the nurse can get the process started. If you wait until you are in the room, it may not be possible to vaccinate those who are not checked in up front due to time constraints.

Vaccine clinics

• We will offer flu vaccine clinics on select evenings, weekends, and non-school days to try to accommodate as many as possible.
• Dates of Clinics are announced by portal messaging. If you have opted out of these or missed the message, you can log into the portal to search for dates. Click Practice Portal to check for updated schedules. 
• We will continue to add clinic times as we get the supply and staff to do the clinics. We kindly ask that you please refrain from calling the office or sending portal messages to inquire about future vaccine clinics. Our staff won’t have clinic details until they’re officially announced on the portal—so checking there is truly the fastest and most reliable way to stay updated. Thank you for your patience during the flu vaccine season! Our team works hard to respond to medically urgent questions, and your patience helps us prioritize care where it’s needed most. We appreciate your support and cooperation — it makes a big difference.
• Patients who are up to date with their annual well visits can schedule for a vaccine clinic. If you do not see dates for one child, it may be that they require a well visit. Our system will not allow those who are ineligible to schedule.
• Each child must be registered separately for vaccine clinics.
• Parents are not able to participate in our mass vaccination clinics due to time constraints at these clinics. 

FluMist only clinics 

• No injectable vaccines will be given during these clinics, they are for the nose spray version, FluMist, only.
• Who is eligible?
• Healthy patients over 2 years of age and parents who are under 49 years of age.
• Privately insured patients. (Patients who do not have insurance or have Medicaid will be using VFC supplied vaccines. We do NOT have any FluMist for those with VFC insurance.)



Flu vaccination during regularly scheduled visits

We encourage parents who want to vaccinate their children to do so at regularly scheduled visits when we have the vaccine in stock to help decrease the need at vaccine clinics and to get protection started as soon as possible.

Sign up for vaccine clinics: 

When there are openings in our flu vaccine clinics, you will find them in the portal. 

If there are no openings, there will be new clinics opening soon. Please be patient! Watch our social media and check the portal for new openings. Please do not call to ask when more clinics will be available - staff will not know. As soon as inventory and staff are secured, our managers open spots in the portal. You can see these spots at the same time as staff. 

Step #1   

Log into one patient chart. Schedule one child at a time.

Step #2 

Choose location of the office - search dates by location. If there is no date with the first location you search, try the other location. If there are no openings, you will not see any appointment times, but we will open more as we get supplies and staffing set for new dates.

Step #3 



Choose "flu clinic portal" as the appointment type.

Step #4 



Search for either "next available" or "around this date" if you have a preferred date - such as if it needs to be at least 28 days after the first dose for those getting vaccinated against influenza for the first time. In general using "next available" then forwarding to the date you need tends to work best.